Our PTO helps our elementary school by holding money for several groups-even though it is not PTO money (ex: 5th grade programs, talent show, computer teacher's cookbook sales to benefit the computer lab only). This started before I took over as president and I can only guess they did it because it was easier to request a check from the PTO than to request it through the school. Now we are in a situation where these groups have made money and not spent it by the end of the year and it is getting difficult to track. It also give an inaccurate picture of our balance because the money does not belong to the PTO but is included in our balance because we are holding it.
Does anyone else do this? Is there an easy way to track it? We are struggling with either making a rule the money must be spent by the end of the budget year or we give it to the office to hold or not doing it at all.