Auction Toolkit

Auctions continue to be a popular and lucrative school fundraiser. This Auction Toolkit will show you how to create, plan, and run a successful auction event. Whether you're new to the process or just want to learn how to execute a more organized event, this guide has everything you need to become a school auction expert.

The toolkit contains a complete how-to guide—from selecting a site to securing donations to suggested bids—plus helpful forms and tips including a sample timeline, donor database template, committee descriptions and responsibilities, creative one-of-a-kind auction items, live and silent auction bid sheets, decoration suggestions, and more.

PTO Today Plus Members: Download the Auction Toolkit and all additional resources directly from the File Exchange. Learn more about Plus.

After your purchase is complete you’ll receive instructions on how to download the toolkit.

CONTENTS

Section 1: The Event Timeline
Section 2: Selecting the Venue and Menu
Section 3: The Auction Database
Section 4: Event Committees and Chairpeople
Section 5: The Event Budget
Section 6: Event Theme and Decorations
Section 7: Publicizing Your Auction
Section 8: Getting Donations
Section 9: Invitations and Reservations
Section 10: The Event Program
Section 11: Guest Check-In
Section 12: The Silent Auction
Section 13: The Live Auction
Section 14: The Event Notebook
Appendix A: Winning Auction Art Ideas

Also included:

• Timeline Checklist
• Budget Worksheet
• Profit and Loss Statement
• Donation Solicitation Letters
• Donor Form
• Underwriter Form
• Donation Thank-You Letter
• Event Mailing List Database
• Reservation Cards
• Ad Order Form
• Silent Auction Bid Sheets
• Live Auction Bid Sheets
• Sample Auction Runner Procedures
• Sample Auction Cash-Out Procedures
• Cashier's Collection Register

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