PTOToday

Auctions continue to be a popular and lucrative school fundraiser. This revised and updated Auction Toolkit will show you how to create, plan, and run a successful auction event. Whether you're new to the process or just want to learn how to execute a more organized event, this guide has everything you need to become a school auction expert.

The toolkit contains a complete how-to guide—from selecting a site to securing donations to suggested bids—plus helpful forms and tips including a sample timeline, donor database template, committee descriptions and responsibilities, creative one-of-a-kind auction items, live and silent auction bid sheets, decoration suggestions, and more.

PTO Today Plus Members: Download the revised Auction Toolkit and all additional resources directly from the File Exchange. Learn more about Plus.

CONTENTS

Section 1: The Event Timeline
Section 2: Selecting the Venue and Menu
Section 3: The Auction Database
Section 4: Event Committees and Chairpeople
Section 5: The Event Budget
Section 6: Event Theme and Decorations
Section 7: Publicizing Your Auction
Section 8: Getting Donations
Section 9: Invitations and Reservations
Section 10: The Event Program
Section 11: Guest Check-In
Section 12: The Silent Auction
Section 13: The Live Auction
Section 14: The Event Notebook
Appendix A: Winning Auction Art Ideas

Additional Resources

• Event Timeline Checklist
• Sample Meeting Agenda
• Event Budget Worksheet
• Event Notebook Worksheet
• Profit and Loss Statement
• Prospective Donors Database
• Donation Solicitation Letter 1
• Donation Solicitation Letter 2
• Donor Form
• Realtor Roundup Letter
• Underwriter Solicitation Letter
• Underwriter Form
• Donation Thank-You Letter
• Event Mailing List Database
• Reservation Cards
• Ad Order Form Cover Letter
• Ad Order Form
• Silent Auction Bid Sheets
• Silent Auction Bid Sheets (text only)
• Live Auction Bid Sheet
• Live Auction Bid Sheet (text only)
• Sample Auction Runner Procedures
• Sample Auction Cash-Out Procedures
• Cashier's Collection Register
  

Price: $49.00 Plus Members: Download free from the File Exchange