Auction Toolkit

PTO Auction Toolkit

Auctions continue to be a popular and lucrative school fundraiser. This Auction Toolkit will show you how to create, plan, and run a successful auction event. Whether you're new to the process or just want to learn how to execute a more organized event, this guide has everything you need to become a school auction expert.

The toolkit contains a complete how-to guide—from selecting a site to securing donations to suggested bids—plus helpful forms and tips including a sample timeline, donor database template, committee descriptions and responsibilities, creative one-of-a-kind auction items, live and silent auction bid sheets, decoration suggestions, and more.

PTO Today Plus Members: Download the Auction Toolkit and all additional resources directly from the File Exchange. Learn more about Plus.

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Section 1: The Event Timeline
Section 2: Selecting the Venue and Menu
Section 3: The Auction Database
Section 4: Event Committees and Chairpeople
Section 5: The Event Budget
Section 6: Event Theme and Decorations
Section 7: Publicizing Your Auction
Section 8: Getting Donations
Section 9: Invitations and Reservations
Section 10: The Event Program
Section 11: Guest Check-In
Section 12: The Silent Auction
Section 13: The Live Auction
Section 14: The Event Notebook
Appendix A: Winning Auction Art Ideas

Also included:

  • Timeline Checklist
  • Budget Worksheet
  • Profit and Loss Statement
  • Donation Solicitation Letters
  • Donor Form
  • Underwriter Form
  • Donation Thank-You Letter
  • Event Mailing List Database
  • Reservation Cards
  • Ad Order Form
  • Silent Auction Bid Sheets
  • Live Auction Bid Sheets
  • Sample Auction Runner Procedures
  • Sample Auction Cash-Out Procedures
  • Cashier's Collection Register


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