Quick survey - everyone answer!
Does your PTO secretary read the minutes outloud at each meeting, or are they simply made available in hardcopy for review? R.R.O. says they should be read aloud, but I got flack when I tried it. What about everyone else?

We try to read the minutes out loud at every meeting. (I am amazed at how many times there are corrections.) Special circmumstances to arise. If the minutes are very long or if there is a lot of business to attend to we will take a motion from the floor to dispense with the reading of the minutes. (Usually decided at the executive board meeting and one of them makes the motion.) At that time we assign a committee to review the minutes later. Maybe they do not like it because the are so long. On our council site we have 25 pointers for secretaries that goes over what should and should not be in the minutes. Go to http://www.myschoolonline.com/page/0,187...653-41-40092,00.html . Best Wishes

[This message has been edited by plw (edited 06-12-2001).]

We just have them typed up and on the sign- in table to read before we start the meeting. Then ask if there are any corrections.

We also have copies of them at the sign-in table. We allow about five minutes to read them after the meeting starts, then ask for corrections.

We don't read them aloud. We provide hard copies. We plan to put them on our website next year.
Carrie

We have always read our bylaws outloud during our meetings and therefore, caught the majority of the corrections then. We tried to dispence with reading them and saw that it was a waste of paper and hardly anyone was reading them. Even when people read the minutes they did not mention any corrections.