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Request for Donation Letters

12 years 2 months ago #82853 by mom-of-five
Please bear with me since I'm new to this site and being involoved with the PTO.
I have been assigned to gathering donations from area merchants for a silent auction and door prizes.
Does anyone have a sample letter they could forward? If you have sent out donation letters, how well do you do getting positive responses? Honestly.
Thanks so much for your help!!
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12 years 2 months ago #82854 by <caseycarnival>
Hello, I know how you feel. This is my first year doing our fall carnival, but we needed a chairperson for the committee.... LOL..

This is the letter I created for our carnival.

Dear Sir or Madam,

I’m sure you have heard the phrase, “It takes a village to raise a child.” Well, in this case it takes a whole city to raise 700 children.

Here at ***** Elementary we have another saying, “Kids are first at *****!” In order to keep our kids safe, we hold our annual Fall Festival as an alternative to Trick or Treating. Also, this is one of our best opportunities to raise money which we can use to make education better and more accessible to our kids. Our carnival will be held on Saturday, October 30, 2004.

We would greatly appreciate any donation your business would like to make. At this time, we are looking for door prize or raffle items. Feel free to contact our Carnival Coordinator, Principal, or PTA president. You will find our contact information below.

Once again, thank you for your time and your consideration.

And, then I listed my name, home phone, and cell phone numbers, Followed by the principal's name and the school phone number, then by the PTA president's name and her home phone number.

We had a GREAT response. We now have almost 100 raffle and door prize items. I think we might have gotten too much sometimes. But, I know the parents will love getting useful stuff. We have green's fees that were donated by one of our local golf courses, 4 weeks free of self defense classes, free oil changes, gift baskets of different stuff, gift certificates to restaurants and some stores. Plus, our grocery stores donated a lot of the other things that we needed.

Good Luck!!!
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