Please be advised that our bank has notified us that two of the checks you paid to the <Insert Your Name> PTO have been returned to us for insufficient funds. These checks are:
#XYZ for $<AMT> on <date>
#ABC for $<AMT> on <date>
In addition, our bank has charged us $20.00 ($10.00 for each check) to process the returned items.
We understand that an oversight like this can happen to anyone. However, we respectfully request that you remit $<Total AMT> made out to the <Insert Your Name> PTO to settle your account with us. Please send the check to the following address:
I'm interested in this too. A sample letter would be great.
I'm trying to get our PTO straigtened around from what it has been in years past. It was the same parents running it for the last 10 years so it kind of got lax.
When we get a bad check our treasurer does send a letter to them. I will see if I can get a copy of it tomorrow and post it here for you. Basically she just informs them that the check they issued (note what the check was for and the check number)bounced. She asks them to remit payment at their earliest convenience and she also asks them to include the bounced check fee.
She gives them her phone # and tells them to call her if they have any questions or need to speak to her. Last year we managed to recover all but one bounced check with the fees. Now we also try to deposit all checks ASAP so that we sometimes can catch them before an order is placed.
I have had several bad checkes come back and it's always awkward to manage and correspond with the parent I thought it would be easier if I could mail them a notice and avoid any awkwardness and still get it taken care of..does anyone have a letter or a process they use....taking any suggestions....
