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Letter to encourage participation?

6 Years, 5 Months ago

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Hi,
I am just wondering if anyone has some letter of inspiration that they may have sent out to their families. We are a school of 450 students and we have been averaging 6 parents and maybe 6 teacher's at our monthly meetings. Many times there are more teacher's. This is great but very sad that we have no families involved. Yes, many do their part in the classrooms etc but it is horrible that the same 6 people come to the meetings and run all the activities. They still want all the activities but no one will help. Can anyone offer any suggestions. Thanks so much!
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RE: Letter to encourage participation?

6 Years, 4 Months ago


 
We are having the same problem at our school, the events were being planned by the same people and the parents kept asking when these events were going to be held. We had plenty of people willing to criticize, but not wanting to participate. So this year, we decided that these events would not be held if no one new wanted to coordinate. We explained that we wouldn't have the attitude of "tell us when it is and where and we will be there" but that the PTO would give advice and connections that we have to book these events. Once the parents found out that they would not happen otherwise, we had a few new parents step up and plan these yearly events that their children look forward too. Good luck.
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my3strongtikes

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RE: Letter to encourage participation?

6 Years, 4 Months ago


 
While I think PTO meetings are essential to the PTO, they are an informational tool we also have always had a low meeting turnout. Where our PTO really needs its help is at its events and activities where the parents are really needed.
Its kind of sad that we have so many parents to these kids and no one wants to step up to the plate.

Good Luck getting them to the meetings
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Cindy





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FoxMom

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RE: Letter to encourage participation?

6 Years, 4 Months ago


 
I think this is at a lot of schools-- we too have a lot of the same parents planning and running the events with little help from our other parents--- not sure how to get across that we can't do these events without them-- I k now a lot more parents have younger children as well, but so do the parents that have stepped up--- I think we just have to keep informing them about the good that comes out of these events, and without their help, these might have to go away.... communication is a big key to getting this across without sounding critical or harsh... Good luck!
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Cinema

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RE: Letter to encourage participation?

6 Years, 4 Months ago


 
One year our PTO sent out an announcement saying if we didn't have X amount of volunteers by X date, our end-of-school Fun Day would be cancelled. It was also made clear to the students that this would happen and they were encouraged to ask their parents to help. We had almost 50 volunteers, the most we've ever had. Ever!

It's not fair putting the same burden on the same parents, even if they don't mind. At some point you have to take a stand so you don't lose the parents you DO have. Next year think about some soft of "Volunteer Incentive Program." Yes, it's sad you have to bribe parents to support their school, but on the other hand, you do what you have to do.

Try sending out a "heartfelt" letter, but one that also gets to the point. Let them know which activities will go away next year if more volunteers don't come forward. And then follow through. Also, let them know specifically what you need assistance with. Simply putting "we need volunteers for the dance" isn't as effective as "we need 2 parents to assist the photographer" or "we need 3 parents to man the buffet table," etc., and include how many hours of their time is needed.

Keep in mind also, that just because people don't come to the meetings doesn't mean you can't request (via communications) they coordinate and event. The "same 6 people" don't have to keep volunteering their services, nor should they be put in the position where they feel like if they don't do it, it won't get done.

Good luck!
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RE: Letter to encourage participation?

6 Years, 4 Months ago


 
Wow...i Am Not Feeling As Bad Seeing That Some Of You Are Having The Same Issues. Our School Just Finished Up A Spell A Thon And The Frustrating Part Was That We Have 15 Staff Members That Have Children In The School And Do You Know That only 4 Of Those Supported Their Child/school In The Fundraiser.......we Need More Teacher/staff Support!!!!! if You Have Any Ideas Please Let Me Know
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