Hello,

I am a newly elected chairperson for our Parent/Teacher Organization. I am looking for a parent volunteer sign up sheet that asks for help as well as a one-time family participation donation. Anyone out there have an idea or sample I can look at?

Tracy

Originally Posted by Need Help

Hello,

I am a newly elected chairperson for our Parent/Teacher Organization. I am looking for a parent volunteer sign up sheet that asks for help as well as a one-time family participation donation. Anyone out there have an idea or sample I can look at?

Tracy

Tracy, If you will e-mail me at marybouchard2@msn.com I can send you the forms I have and you can tell me if they will work. Mary

[dlf]

I have to say that having used forms and folders I much prefer the folders option. It is much less time consuming. We take 2 tables and lay out manilla folders that on one side list the event with a description and on the other side has a sign up sheet for emails and contacts. At the end of orientation night we simply fold up the folders and pass them to the chairperson to contact the interesed people. You need to man the tables but the resulting tool is much easier than shifting through hunderds of membership form entries.

d

ps--this was not my idea--I got it from another PTOer at a different school.

[Cinema]

That folder idea is BRILLIANT!!! I'm going to "borrow" it :-)

[JHB]

Don't forget to check the File Exchange area. Many forms of all types are shared there.

We give every homeroom teacher a set of sheets to tape to the wipe board. Parents sign up in the small classroom setting at "Meet the Teacher". All of the forms are then distributed to the chairperson after the event. We include EVERYTHING in this sign up and explain what is expected of them before they sign up. Everyone likes to know what type of time commitment they are getting into. This has worked great for us for several years. The PTO tables are not ignored because the lines are so long.

We have a form that goes in the parents enrollment packet. I also put it on colored paper so it is easy for office staff to pull and put aside.

Once classes are chosen, it is passed on to the homeroom parent. It works and lets the homeroom parent know what parent pereferences are and helps involve parents who do not sign up during the meet the teacher nite.
We used to do it during that nite but experienced parents wanting to wait and see where they are needed and then no one signed up.

Here is a sample of our form.

Tonkawa Elementary School
Parent Teacher Organization
Information Sheet
tonkawapto@yahoo.com
Parent’s Name: __________________________________________________
Phone: ____________________ Cell Phone: ______________________
Email address: __________________________________________________ _

Please list your children attending T.E.S for the 2008-2009 school year.

Name: ____________________________ Grade: ______________

Name: ____________________________ Grade: ______________

Name: ____________________________ Grade: ______________

Name: ____________________________ Grade: ______________

Name: ____________________________ Grade: ______________

Please help us understand how you want to be involved for the upcoming year!

I want to be a homeroom parent. ______ Yes ______ NO
If you ask to be a homeroom parent for a specific child, we will try to meet this request, but we can not guarantee it.

If choosing no above then circle whatever parties you would like to be involved with. BE SURE TO ALSO CIRCLE THE ITEM you would want to be responsible for. Please note a class chart will be made using your choices below. We would love to have your involvement!!

Fun Night Booth Valentine Party Drinks
Cake Walk Donation Easter Party Snack
Christmas Party Last day of School Party Favors
Field Trips Help during the parties Game/Craft

Fun Night Committee Basket Auction Committee

PTO Webmaster (email) Fundraising Committee

THANKS FOR BEING A PTO VOLUNTEER!!!!
OUR KIDS ARE THE WINNERS WHEN THEY GET OUR TIME!!

Due to health department regulations, all food brought to the school for classroom refreshments must be either pre-packaged or prepared by a professional bakery.


I hope this helps!

I love the folder idea too!

I will pass that information along to our activities coordinator.

[etnaptomom]

We have found PTO sign-up tables get largely ignored. We hang poster-sized sign-up sheets for most of the activities during the year in each classroom during "Meet the Teacher Nights" and get much better results.