Re: need organization
One thing that helps is if you can go to the principal, or perhaps she can assign someone, like her secretary to meet with you to go over the school's requirements.
We have it down now, but we were lost at first about doing things like filling out a building use form X days ahead of time to use a room for our meetings, who needs to be in the loop on evening fun events at the school, who the contact is if we need the school's popcorn machine, what the protocol is if we need to have something duplicated to be sent home with students. (who needs to sign off, how much time duplicating needs, etc.) Who needs to get a copy of our insurance certificate, etc.
The best thing to do is just start a binder and put everything in it you encounter over the next year. That will make the following year all that much easier.
It's important to also keep track of entertainers you've had & rate them. Were they well received? On time? Drama free?
You should also keep track of themes of any events you've had so you don't duplicate too quickly. We've so far had a sock hop, a hoe down, a circus theme dance & a disco. With the popularity of Camp Rock, Hannah Montana and HSM, we're going to do a Rock and Roll dance this year. Soon we will start to recycle them!
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