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Treasurer Oral Report Outline
Quick guide to giving the oral treasurer's report at your monthly PTO meeting, to explain the Performance to Budget Report. From the Treasurer's Toolkit.
Downloads: 11103 Hot!
Check and Cash Log for big fundraisers
Two spreadsheet forms you can use to write down the check numbers (and cash) submitted by students for large fundraisers.
Downloads: 10816 Hot!
Committee/Project Worksheet
This is a worksheet we created for each committee or project that our PTA does. There's room to record the budget, items needed, people contacted to
Downloads: 11879 Hot!
PTO Today: Treasurer's Toolkit
PTO Today's comprehensive guide for parent group treasurers helps them manage their group's finances and keep funds secure. The toolkit includes guidance on all key financial steps, such as keeping accurate financial records, tips on smart budgeting, how to create a treasurer's report, and a checklist of important monthly tasks.
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Annual Budget Samples With Descriptions
This sample budget has two separate sheets. The first has a sample budget with simplified expense categories; the second sheet has detailed expense categories. Both sheets have an income section and explanations for all categories. More details about these budgets are in the Treasurer's Toolkit.
Treasurer Support for Form 990-EZ
Detailed example of year-end financial info to support the completed samples of Form 990-EZ, Schedule A, Schedule G, and Schedule O for the 2022-23 tax year. More information about these year-end treasurer reports and annual filing with the IRS is in the Tax Return Toolkit.
Performance to Budget Report
Recommended outline of a monthly report showing the effect of all spending and income for the month on the actual budget categories. It answers questions such as “Did we make more money than planned on the fall fundraiser?” and “Do we have any extra money to replace the movie screen?” (The Treasurer Oral Report Outline can tell you how to present the information from this report at a meeting.) Use it in conjunction with the monthly Financial Activity Report for a complete picture of the parent group's finances. From the Treasurer's Toolkit.
Financial Activity Report
Sample listing of all financial transactions for the month and how they affect the bottom-line balance. The report is shared with the executive board only and includes all checks written, all deposits made, and any other transactions such as electronic debits for monthly fees. This is the recommended layout to use for a monthly treasurer’s report, according to Robert’s Rules of Order, and should be used in conjunction with the monthly Performance to Budget Report. From the Treasurer's Toolkit.
Checking Account Reconciliation Worksheet
An example of a typical form to reconcile recorded income and expenses against the monthly bank statement. From the Treasurer's Toolkit.
PTO Today: Miscellaneous Charge Form (completed sample)
Completed version of the blank Miscellaneous Charge form from the Treasurer's Toolkit.
Downloads: 1728 Hot!
PTO Today: Miscellaneous Charge Form
Form for recording all non-check withdrawals from bank accounts. (See updated Miscellaneous Charge Form in Excel format instead.)
PTO Today: Deposit Split Form (completed sample)
Completed version of the blank, customizable Deposit Split form from the Treasurer's Toolkit.
Downloads: 2153 Hot!
PTO Today: Deposit Split Form
If you'll be depositing money that will be allocated to several categories in your budget, facilitate record-keeping by using this form. It also makes it easier to verify the total cash count for a single bank deposit when the money is coming from several sources. (See updated Deposit Split Form in Excel format instead.)
PTO Today: Deposit Notice Form (completed sample)
Completed version of the blank Deposit Notice form from the Treasurer's Toolkit.
Downloads: 1999 Hot!
PTO Today: Check Request Form (completed sample)
Completed version of the blank, customizable Check Request form from the Treasurer's Toolkit.
Downloads: 3544 Hot!
Proposed Budget Worksheet
The last step in the budget planning process: After crunching the numbers on other budgeting worksheets, transfer your proposed categories and budget figures to this form to finalize the budget and present it to your fellow board members. From the Treasurer's Toolkit.
Budget Comparison Worksheet
Compare financial activity over several years to refine your group's budget. List the income and expense categories from your existing budget, then insert the actual amount of money spent or raised by the end of each year. From the Treasurer's Toolkit.
Budget Actual History Worksheet
After using Budget Category Transaction Worksheets, transfer the categories and total amounts
to this worksheet to calculate the difference between Total Income and Total Expenses. From the Treasurer's Toolkit.
Budget Sample Categories Worksheet
A starter list of categories that can be used when setting up a new budget. There's no right or wrong number or name for budget categories; these are just some examples to start with. From the Treasurer's Toolkit and the Startup Toolkit.
