File Exchange: Volunteer Organization

Sign-up sheets, orientation packets, contact forms, and more to help PTO and PTA leaders effectively involve parent volunteers.

Can’t find the file you need? Request a file on the File Exchange forum in the Message Boards. Lots of folks there might have exactly what you're looking for, and be happy to share.

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Colorful and customizable name badges (8 per page) to use at meetings and events.
Downloads: 701 ptotoday icon
Room Parent Handbook
Downloads: 4362 hot icon
In an effort to fill our open board positions for next year I wrote this and emailed it to incoming 6th, 7th and 8th grade parents. The timing works s
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This is a volunteer sign-up form for volunteers to complete at home & return. Lists every volunteer opportunity throughout the year.
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2 Hour Power Spread Sheet
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Tickets are distributed after meetings to parents
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This word document has tables that allow parents to sign up to volunteer during the fall festival.
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"Timesheet" for tracking volunteer hours
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Exchange note between Class Moms
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This manual is given to all school volunteers and includes expectations of volunteers and practical information on where things are located.
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Customizable volunteer list with sample volunteer survey form in excel format
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This is an excel workbook, which you can use to enter your guests, funds received, and track expenses of multiple persons for a dance. This workbook
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Forms were mounted on poster board and displayed with a flyer in the school foyer so parents could sign up for shifts. Could be used for other events.
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Detailed form used at start of year to survey parents (both!) as to how they might help at school.
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Grid-style volunteer shift form with a block for each hour.
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Event log for each event we host. Logs are used for next year's events so we are not reinventing the tasks over and over again. We see what works, and what doesn't. Have used this log for elementary school and middle school PTA events. Keep them in a binder in our PTA closet for anyone to utilize. Good luck.
Downloads: 4443 hot icon
Form given to event coordinators giving them info to get started and suggestions of what to include in their wrap up report
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We keep these sheets on an orange clip board in the school office. Volunteers sign in whenever they come into the school. We stress them signing in several times a year through newsletters, etc.
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Contributed by Paul Zettler.
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Contributed by Paul Zettler.
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Clip Art Gallery

Find free clip art for parent groups in the PTO Today Clip Art Gallery. Download anything you'd like, then resize, crop, or edit to meet your group's needs.

Featured File

PTO Today: IRS Form 1023-EZ Completed Sample

Completed example of the streamlined application for tax-exempt status, reflecting a typical K-8 PTO; included in the PTO Startup Toolkit.

Request a File

Can’t find the file you need? Request a file here. Lots of folks might have (and be happy to share!) exactly what you’re looking for.