File Exchange: Volunteer Organization

Sign-up sheets, orientation packets, contact forms, and more to help PTO and PTA leaders effectively involve parent volunteers.

Can’t find the file you need? Request a file on the File Exchange forum in the Message Boards. Lots of folks there might have exactly what you're looking for, and be happy to share.

Want to Share a File?

Submit a File
Sort By:
plus icon =PTO Today plus
member only files
Contributed by Paul Zettler.
Downloads: 6466 hot icon
Contributed by Paul Zettler.
Downloads: 2234 hot icon
We keep these sheets on an orange clip board in the school office. Volunteers sign in whenever they come into the school. We stress them signing in several times a year through newsletters, etc.
Downloads: 2391 hot icon
Form given to event coordinators giving them info to get started and suggestions of what to include in their wrap up report
Downloads: 11766 hot icon
Event log for each event we host. Logs are used for next year's events so we are not reinventing the tasks over and over again. We see what works, and what doesn't. Have used this log for elementary school and middle school PTA events. Keep them in a binder in our PTA closet for anyone to utilize. Good luck.
Downloads: 4262 hot icon
Grid-style volunteer shift form with a block for each hour.
Downloads: 5654 hot icon
Detailed form used at start of year to survey parents (both!) as to how they might help at school.
Downloads: 18709 hot icon
Forms were mounted on poster board and displayed with a flyer in the school foyer so parents could sign up for shifts. Could be used for other events.
Downloads: 3316 hot icon
This is an excel workbook, which you can use to enter your guests, funds received, and track expenses of multiple persons for a dance. This workbook
Downloads: 4159 hot icon
Customizable volunteer list with sample volunteer survey form in excel format
Downloads: 8922 hot icon
This manual is given to all school volunteers and includes expectations of volunteers and practical information on where things are located.
Downloads: 4761 hot icon
Exchange note between Class Moms
Downloads: 1297 hot icon
"Timesheet" for tracking volunteer hours
Downloads: 3101 hot icon
This word document has tables that allow parents to sign up to volunteer during the fall festival.
Downloads: 5311 hot icon
Tickets are distributed after meetings to parents
Downloads: 2016 hot icon
2 Hour Power Spread Sheet
Downloads: 1649 hot icon
This is a volunteer sign-up form for volunteers to complete at home & return. Lists every volunteer opportunity throughout the year.
Downloads: 6878 hot icon
In an effort to fill our open board positions for next year I wrote this and emailed it to incoming 6th, 7th and 8th grade parents. The timing works s
Downloads: 2969 hot icon
Room Parent Handbook
Downloads: 3884 hot icon
Colorful and customizable name badges (8 per page) to use at meetings and events.
Downloads: 287 ptotoday icon

Clip Art Gallery

Find free clip art for parent groups in the PTO Today Clip Art Gallery. Download anything you'd like, then resize, crop, or edit to meet your group's needs.

Featured File

PTO Today: Field Day Activity Ideas by Age

Fun, age-appropriate activities for your field day or gym night event.

Request a File

Can’t find the file you need? Request a file here. Lots of folks might have (and be happy to share!) exactly what you’re looking for.