Whether you're a new secretary or a veteran, you'll find tons of ideas and tips in the articles below to do your job even better. Find more helpful tools and info on the Parent Group Secretary resources page.
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- How To Take Meeting Minutes - What to write down and what not to, plus tips to make the job easier.
- What Every Secretary Should Know - The secretary’s role is more than just taking minutes and posting the meeting agenda.
- 16 Tips for Executive Board Members - Doing these simple things will help make you a more effective PTO or PTA board member.
- The Secret to Successful Leadership - The most overlooked skill—delegation—might just be the best one you'll ever learn.
- Organize Your PTO Work - Parent group leaders share their favorite tips for order and efficiency.
- Email Communication Tips - How to use email effectively while avoiding common pitfalls that lead to miscommunication and misunderstanding.
- Chairing a Committee: The Basics - Get organized, get the information you need, find volunteers, and start your committee on a path to success.
- The Power of the "Big Idea" - A high-profile goal or signature event will rally your school community and build excitement.
- Balancing PTO and Personal Life - It can be challenging to find balance. But a little strategy, a little organization, and a lot of support from friends and family go a long way.
- Robert's Rules: What You Should Know - Robert's Rules do help you run an effective meeting. And you don't have to know a whole book's worth of details—just a few key concepts.
- Procedures Book: Your PTO's Instruction Manual - How to create policies and procedures books for your leaders. This tool can make a big difference for your group.
- Meeting Minutes Dos and Don'ts - Minutes are a legal document and an important record of your decisions. Guidelines on when to take minutes and what to record.
- Your Group's Legal Status - Is your group tax-exempt? Incorporated? Does it have its own tax ID number? How to find out, and keep your legal records up to date.
- A Simple Communication System - To help parents keep up with news, events, and activities, use a "communications envelope" to send school and PTO correspondence home with students on a regular schedule.
- Permission Slips That Work - Permission slips are often sent home with kids for school activities, but most of them don't provide any legal protection for the school or the parent group.
- Meeting Minutes: Just the Facts - Keeping complete and accurate minutes is an important legal obligation. Here's why certain types of information should—or shouldn't—be included.
- Find Your Leadership Style - The best leaders recognize their natural tendencies and use that knowledge to respond appropriately in different situations.
- Keep Up With District-Level Issues - For a greater understanding of the issues facing your school, have a delegate regularly attend meetings of the school board.