Q&A

posting minutes for all meetings

Can all PTO meeting minutes be published on our school's website (to include officer, executive, and general meeting minutes)? We posted all types of meetings last year, but a question has come up about which to post this year, saying officer and executive meetings are private and not to be posted and this is confusing me.
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I like that practice and encourage you to continue it. We strongly believe that transparency is a best practice for parent groups -- letting everybody see how your business is conducted will help you build involvement. If you try to keep things secret, people will think that no one besides the officers has a say. Ultimately, you'll end up with the dreaded "clique" label. Lots of groups post general meeting minutes on their websites. Fewer post executive board meeting minutes. But I can't see any reason not to do it. Keep in mind that minutes are a record of what was decided, not what was said. You don't have to record every discussion in the minutes. You only need to record motions that were passed. It makes sense to me to let everyone who's interested enough to read the minutes see what actions they executive board takes.
- Craig
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