You're right, that certainly isn't clean. For one thing, the vice president isn't giving you the opportunity to review the expense to make sure it's authorized and proper, and that you have the necessary receipts/paperwork. Your policy should be that you only reimburse the person who spent the money and only if the proper receipts are presented. Although his act was well-meaning, it's important that financial transactions be straightforward to avoid the appearance of funny business.
- Craig
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