From your description, it sounds like you have monthly board meetings and quarterly general membership meetings. At the board meetings, only board members are allowed to vote. These function much like school board meetings -- you let people in the audience have their say, but board members make the final decisions. At general meetings, every member who attends may vote. To determine who is eligible to vote, check to see how your bylaws define membership. Can anyone who pays dues become a member? Is membership limited to people who have a child in the school? It's fairly common but not universal among PTOs to let teachers vote. The principal typically acts as an advisor and doesn't vote. One thing you want to check on is the quorum -- the 2/3s number is probably for board meetings. It's unlikely you could get two-thirds of your members to attend a general meeting.
- Craig
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Another question; Are "Board" meetings technically different from a "regular" meeting? We call our monthly "board" meetings "regular",maybe we should change that to executive board meeting?
It's getting clearer for me...thankyou
- villalobos
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That change would probably help avoid confusion. Many PTOs hold monthly board meetings and monthly general membership meetings -- it's pretty common to refer to those as board meetings and regular meetings. In your case, the meetings you hold regularly (every month) are board meetings. But using the term "regular" to describe them might cause confusion.
- Craig
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