I'm not a fan of downloaded software, especially in a case like this where you don't own the rights to it. In addition to the potential for losing the records, I think it makes transitions from treasurer to treasurer difficult. And I suspect that in a few years it may go the way of the dinosaur in favor of online programs. PTO Today offers a Finance Manager product which is web based; I use one called MoneyMinder (from NonProfitCentral--there's another one out there from someone else with the same name). QuickBooks has an online product, buy when I used it a few years ago, thought it was horrible.
If you're looking for something free, don't think you will find anything. But paying a couple of hundred dollars a year for a good bookkeeping program is well worth it, in my opinion.
- mum24kids
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I've used Quicken for 6+ years, at two different schools. I got a Quicken backup from the previous treasurer in each case; it was simple to "restore from backup" and be up and running. At the first school, I got the install CD because it had been bought for the PTO. At the second school, I went and bought a copy of a newer version. It was less than $50 -- you can get good deals around tax season ($10 if you purchase TurboTax) or for last year's version.
- gjcoram
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