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Maximum amount of funds to roll over to next year?

14 years 9 months ago #149690 by dlf
We used the budget from the first couple of years to judge what the initial programs would cost and then when the first fund raiser is held. That gave us a start up roll over of 3k that would be available for the new board in September BUT it was all budget based. We also put our membership dues into a sun fund and use those monies only for the structural, maintenance of the school (i.e. construction, mulching etcetera). That way no one year has to raise funds for that effort. Those funds carry over as well but are usually under 500 dollars by the end of the year.

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14 years 9 months ago #149687 by mykidsmom
Our group has the rule of thumb, what we raise this year we roll over for next year. Of course when it's a good year everyone is excited and when it wasn't, well, we really use our budget to the max.

Very small buget, our best year we carried over $5000.
14 years 9 months ago #149649 by JHB
I think you'll find that most parent groups tend to advocate spending what's raised in a year to the benefit of the students who raised it, rather than saving it and rolling it over with no plan. Exceptions to this are:
* A reasonable amount of start up funds for the next year (but after year 1, this evens out and doesn't really take away from your annual funds because you started your year with X funds and try to end your funds with a similar amount.
* Funds being saved for a multi-year project. The most common is playground.
* Funds to cover any expenses that will hit over the summer. For example, you may order your next year's t-shirt to be produced during the summer so it's ready for sale at the start of school. Obviously you need to set aside funds to pay those expenses.

Our elementary group tended to carry over $1500-$2000. Our middle school group, which had much fewer funds and almost no expenses, probably only carried forward $200.
14 years 9 months ago #149550 by gjcoram
We rolled over about $20k last year; about half of that is earmarked for playground maintenance.
14 years 9 months ago #149547 by guest
we rolled over 20,000 this year. It seems extreme to me, as we havent earmarked it for anything.
14 years 9 months ago #149542 by guest
There is no minimum and there is no set maximum.
The IRS may/will flag your 990 if your rollover is more than half of your budget for the year for 3 years in a row.
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