PTO & PTA School Year Planner (Free Printable)

Set your PTO or PTA up for success in 2025-2026 with our FREE school year planner for parent groups! Designed exclusively for school parent groups, this is an incredible free resource we're thrilled to share with the PTO Today community so that every group can start the year off organized. Use it to plan school events, fundraisers, social media posts, and more for the coming year. 

This free planner includes 55+ editable pages (.DOCX file) that you can modify according to your group's needs. Once you're done editing the file, print, bind and distribute to your board members. 

Free PTO and PTA Annual Planner for 2025-2026 School Year

Note: the planner is a Microsoft .DOCX file that downloads automatically to your desktop computer (download is not compatible with mobile). After completing your registration to access this free download, check your "downloads" folder.  

DOWNLOAD FREE PLANNER

Here's what's included:

• Meet the board for your elected officers and volunteers
• Your PTO/A mission statement
• School appreciation days and fun national holidays to celebrate in 2025-2026
• Monthly calendars (August through July) to help you organize and plan for each month (includes tasks, reminders, and notes)
• A look back at the previous year (what worked, what didn't) to pass insights along to your new board
• A place to brainstorm and organize ideas for fall and winter school events and fundraisers
• Social media monthly planning calendar
• Fundraising at a glance (to track goals and actual funds raised)
• PTO meeting agenda and notes
• PTO meeting sign-in sheet
• Event checklist (by month)
• Volunteer hours (by month)
• Expense report (by month)
• Vendor & business contact info (list)
• PTO Today resources designed to help your group

Find even more free printables and Canva templates for PTO and PTA groups