File Exchange: Officers

Procedures, forms, job descriptions, and other tools to help PTO and PTA officers do their jobs well.

Can’t find the file you need? Request a file on the File Exchange forum in the Message Boards. Lots of folks there might have exactly what you're looking for, and be happy to share.

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Advice and insight on characteristics, weekly and monthly tasks, and other job requirements for PTO vice presidents.
Downloads: 334 ptotoday icon
  • This file is for users with a PTO Today Plus membership. Learn more
Advice and insight on characteristics, weekly and monthly tasks, and other job requirements for PTO secretaries.
Downloads: 230 ptotoday icon
  • This file is for users with a PTO Today Plus membership. Learn more
Advice and insight on characteristics, weekly and monthly tasks, and other job requirements for PTO presidents.
Downloads: 443 ptotoday icon
  • This file is for users with a PTO Today Plus membership. Learn more
PTO Today's comprehensive guide for parent group secretaries, with information on meetings, writing letters, communicating with members, and more.
Downloads: 141 ptotoday icon plus icon
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A handy checklist for helping break your job as president into manageable tasks throughout the year.
Downloads: 3354 hot icon ptotoday icon
  • This file is for users with a PTO Today Plus membership. Learn more
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In an effort to fill our open board positions for next year I wrote this and emailed it to incoming 6th, 7th and 8th grade parents. The timing works s
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  • This file is for users with a PTO Today Plus membership. Learn more
Follow Up to 'Ask Teachers for PTO Candidates' This is a sample letter that was sent to the potential candidates.
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This is a letter distributed to our teachers. We are looking for parents to sign up officer or committee chair position.
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Free kit to help strengthen skills and become an even more effective school parent group leader.
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Detailed planning checklist for PTA and PTO leaders; learn more about parent group leadership and planning in the Leader's Toolkit.
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  • This file is for users with a PTO Today Plus membership. Learn more
A Simple Agenda for Meeting to follow
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  • This file is for users with a PTO Today Plus membership. Learn more
Sample of what a Policies and Procedures Binder is and what could go in one.
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Nomination form for officer election
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  • This file is for users with a PTO Today Plus membership. Learn more
Comprehensive guide for PTO and PTA treasurers to ensure that funds are handled correctly and protected for the long term.
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  • This file is for users with a PTO Today Plus membership. Learn more
Comprehensive guide to help parent group leaders be the best they can be, from setting priorities for the group to maximizing involvement.
Downloads: 1647 hot icon ptotoday icon plus icon
  • This file is for users with a PTO Today Plus membership. Learn more
Updated! PTO self-assessment form to help continually strengthen the parent group's financial security.
Downloads: 2241 hot icon ptotoday icon
  • This file is for users with a PTO Today Plus membership. Learn more
Updated agenda for an orientation for PTO officers and chairpeople.
Downloads: 264 ptotoday icon plus icon
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Document that states the goals of the PTO and then a side-by-side list of what falls within PTO's responsibility and what does not. Great for setting
Downloads: 26968 hot icon
  • This file is for users with a PTO Today Plus membership. Learn more
Officer Nomination Form with Job Descriptions on Back and sof PTO accomplishments to the side
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  • This file is for users with a PTO Today Plus membership. Learn more
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Clip Art Gallery

Find free clip art for parent groups in the PTO Today Clip Art Gallery. Download anything you'd like, then resize, crop, or edit to meet your group's needs.

Featured File

PTO Today: IRS Form 1023 Statement of Revenues and Expenses

Editable sample of financial information required when filing Form 1023 with the IRS; from the PTO Startup Toolkit.

Request a File

Can’t find the file you need? Request a file here. Lots of folks might have (and be happy to share!) exactly what you’re looking for.