File Exchange: Officers

Procedures, forms, job descriptions, and other tools to help PTO and PTA officers do their jobs well.

Can’t find the file you need? Request a file on the File Exchange forum in the Message Boards. Lots of folks there might have exactly what you're looking for, and be happy to share.

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PTO Today's comprehensive guide for parent group secretaries, with information on meetings, writing letters, communicating with members, and more.
Downloads: 139 ptotoday icon plus icon
  • This file is for users with a PTO Today Plus membership. Learn more
A handy checklist for helping break your job as president into manageable tasks throughout the year.
Downloads: 3229 hot icon ptotoday icon
  • This file is for users with a PTO Today Plus membership. Learn more
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  • This file is for users with a PTO Today Plus membership. Learn more
In an effort to fill our open board positions for next year I wrote this and emailed it to incoming 6th, 7th and 8th grade parents. The timing works s
Downloads: 3089 hot icon
  • This file is for users with a PTO Today Plus membership. Learn more
Follow Up to 'Ask Teachers for PTO Candidates' This is a sample letter that was sent to the potential candidates.
Downloads: 5713 hot icon
  • This file is for users with a PTO Today Plus membership. Learn more
This is a letter distributed to our teachers. We are looking for parents to sign up officer or committee chair position.
Downloads: 4011 hot icon
  • This file is for users with a PTO Today Plus membership. Learn more
Free kit to help strengthen skills and become an even more effective school parent group leader.
Downloads: 4134 hot icon ptotoday icon
  • This file is for users with a PTO Today Plus membership. Learn more
Detailed planning checklist for PTA and PTO leaders; learn more about parent group leadership and planning in the Leader's Toolkit.
Downloads: 930 hot icon ptotoday icon plus icon
  • This file is for users with a PTO Today Plus membership. Learn more
A Simple Agenda for Meeting to follow
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  • This file is for users with a PTO Today Plus membership. Learn more
Sample of what a Policies and Procedures Binder is and what could go in one.
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  • This file is for users with a PTO Today Plus membership. Learn more
Nomination form for officer election
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  • This file is for users with a PTO Today Plus membership. Learn more
Comprehensive guide for PTO and PTA treasurers to ensure that funds are handled correctly and protected for the long term.
Downloads: 3010 hot icon ptotoday icon plus icon
  • This file is for users with a PTO Today Plus membership. Learn more
Comprehensive guide to help parent group leaders be the best they can be, from setting priorities for the group to maximizing involvement.
Downloads: 1646 hot icon ptotoday icon plus icon
  • This file is for users with a PTO Today Plus membership. Learn more
Updated! PTO self-assessment form to help continually strengthen the parent group's financial security.
Downloads: 2219 hot icon ptotoday icon
  • This file is for users with a PTO Today Plus membership. Learn more
Updated agenda for an orientation for PTO officers and chairpeople.
Downloads: 264 ptotoday icon plus icon
  • This file is for users with a PTO Today Plus membership. Learn more
Document that states the goals of the PTO and then a side-by-side list of what falls within PTO's responsibility and what does not. Great for setting
Downloads: 26908 hot icon
  • This file is for users with a PTO Today Plus membership. Learn more
Officer Nomination Form with Job Descriptions on Back and sof PTO accomplishments to the side
Downloads: 28185 hot icon
  • This file is for users with a PTO Today Plus membership. Learn more
Form given to event coordinators giving them info to get started and suggestions of what to include in their wrap up report
Downloads: 11893 hot icon
  • This file is for users with a PTO Today Plus membership. Learn more
Our version of a great success tip list. Every leader or chairperson should get some general guidelines to help them serve the organization better.
Downloads: 7171 hot icon
  • This file is for users with a PTO Today Plus membership. Learn more
Detailed example of executive board member duties.
Downloads: 22011 hot icon ptotoday icon
  • This file is for users with a PTO Today Plus membership. Learn more
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Clip Art Gallery

Find free clip art for parent groups in the PTO Today Clip Art Gallery. Download anything you'd like, then resize, crop, or edit to meet your group's needs.

Featured File

PTO Today: Nonprofit Donation Receipt

Customizable receipt for donations to registered tax-exempt PTOs.

Request a File

Can’t find the file you need? Request a file here. Lots of folks might have (and be happy to share!) exactly what you’re looking for.