Get your PTO treasury up and running smoothly! Ensure that your parent group dollars are handled correctly and protected for the long term with this Treasurer's Toolkit created specifically for PTO and PTA leaders. We'll walk you through all the key financial steps of parent groups and show you everything you need to know to keep accurate financial records.
The kit includes tips on smart budgeting, instructions on how to create a treasurer's report, a checklist of important monthly tasks, ready-to-use financial forms, customizable worksheets, and more.
PTO Today Plus Members: Download the PTO Treasurer's Toolkit and all additional resources directly from the File Exchange. Learn more about Plus.
Section 1: Your Responsibilities
Section 2: Getting Started
- Get Organized
- Review Your Banking Relationships
Section 3: Budgeting
- Creating a Budget for a New Parent Group
- Creating a Budget for an Established PTO
Section 4: Routine Tasks
- Transaction Processing
- Updating the Journal
- Reconciling the Checking Account
- Handling Bounced Checks
- Reporting to Your Group
- Record-Keeping and Filing
Section 5: Annual Tasks
- Year-End Financial Review
- IRS Form 990/990-EZ
- State Reporting Requirements
- Transitioning to a New Treasurer
Section 6: Essential Financial Controls
Section 7: Month-by-Month Checklist
Appendix A: Time To Prepare for Next Year
Appendix B: Recruiting the Next Treasurer
Appendix C: Tackling Your Tax Return
Appendix D: Five Smart Financial Controls
Appendix E: Annual Audit—A Key Tool Often Overlooked
The following Treasurer Tools are included or linked as customizable files within the updated toolkit; they can also be downloaded individually from the File Exchange.