PTOToday

Get your PTO treasury up and running smoothly! Ensure that your parent group dollars are handled correctly and protected for the long term with this Treasurer's Toolkit created specifically for PTO and PTA leaders. We'll walk you through all the key financial steps of parent groups and show you everything you need to know to keep accurate financial records.

The kit includes tips on smart budgeting, instructions on how to create a treasurer's report, a checklist of important monthly tasks, ready-to-use financial forms, customizable worksheets, and more.

PTO Today Plus Members: Download the PTO Treasurer's Toolkit and all additional resources directly from the File Exchange. Learn more about Plus.

CONTENTS

Section 1: Your Responsibilities

Section 2: Getting Started

• Get Organized
• Review Your Banking Relationships

Section 3: Budgeting

• Creating a Budget for a New Parent Group
• Creating a Budget for an Established PTO

Section 4: Routine Tasks

• Transaction Processing
• Updating the Journal
• Reconciling the Checking Account
• Handling Bounced Checks
• Reporting to Your Group
• Record-Keeping and Filing

Section 5: Annual Tasks

• Year-End Financial Review
• IRS Form 990/990-EZ
• State Reporting Requirements
• Transitioning to a New Treasurer

Section 6: Essential Financial Controls

Section 7: Month-by-Month Checklist

Appendix A: Time To Prepare for Next Year

Appendix B: Recruiting the Next Treasurer

Appendix C: Tackling Your Tax Return

Appendix D: Five Smart Financial Controls

Appendix E: Annual Audit—A Key Tool Often Overlooked

Additional Resources

The following Treasurer Tools are included or linked as customizable files within the updated toolkit; they can also be downloaded individually from the File Exchange.

• Budget Category Transaction Worksheet
• Budget Sample Categories Worksheet
• Budget Actual History Worksheet
• Budget Comparison Worksheet
• Proposed Budget Worksheet
• Reimbursement Request Form
• Check Request Form
• Deposit Notice Form
• Deposit Split Form
• Miscellaneous Charge Form
• Cash Box Request Form
• Checking Account Reconciliation Worksheet
• Bounced Check Letter
• Financial Activity Report
• Performance to Budget Report
• Sample Annual Budgets With Descriptions (high-level and detailed)
• Financial Risk Assessment Checklist
• Volunteer Auditor Cover Letter
• Annual Financial Review Guidelines (Audit Guide)
• IRS Form 990-EZ Completed Sample
• IRS Form 990-EZ Line-by-Line Description
• IRS Schedule A Completed Sample
• IRS Schedule A Line-by-Line Description
• IRS Schedule G Completed Sample
• IRS Schedule G Line-by-Line Description
• IRS Schedule O Completed Sample
• IRS Schedule O Line-by-Line Description
• Year-End Treasurer's Substantiating Reports
• "Where To Report It" Fundraisers Chart

Price: $39.00 Plus Members: Download free from the File Exchange