PTO Auction Toolkit

Auctions continue to be a popular and lucrative school fundraiser. This Auction Toolkit will show you how to create, plan, and run a successful auction event. Whether you're new to the process or just want to learn how to execute a more organized event, this guide has everything you need to become a school auction expert.

The toolkit contains a complete how-to guide—from selecting a site to securing donations to suggested bids—plus helpful forms and tips including a sample timeline, donor database template, committee descriptions and responsibilities, creative one-of-a-kind auction items, live and silent auction bid sheets, decoration suggestions, and more.

Did you know that PTO Today Plus members get all our toolkits as part of their membership?  If you're a Plus member, you can download the complete Auction Toolkit right now. To learn more about Plus and all the benefits of membership, including access to all eight of our expert guides (retail value $332), visit

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After your purchase is complete you’ll receive instructions on how to download the toolkit.



Section 1: The Event Timeline
Section 2: Selecting the Venue and Menu
Section 3: The Auction Database
Section 4: Event Committees and Chairpeople
Section 5: The Event Budget
Section 6: Event Theme and Decorations
Section 7: Publicizing Your Auction
Section 8: Getting Donations
Section 9: Invitations and Reservations
Section 10: The Event Program
Section 11: Guest Check-In
Section 12: The Silent Auction
Section 13: The Live Auction
Section 14: The Event Notebook
Appendix A: Winning Auction Art Ideas


Also included:

Timeline Checklist

Budget Worksheet

Profit and Loss Statement

Donation Solicitation Letters

Donor Form

Underwriter Form

Donation Thank-You Letter

Event Mailing List Database

Reservation Cards

Ad Order Form

Silent Auction Bid Sheets

Live Auction Bid Sheets

Sample Auction Runner Procedures

Sample Auction Cash-Out Procedures

Cashier's Collection Register


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