Free Download: Electronic Payment Guide for PTOs and PTAs

Electronic Payment Guide for PTOs and PTAs


Inside the Electronic Payment Guide for PTOs and PTAs:

Is Electronic Payment Processing Right for Your PTO (and Are You Ready)?
Accepting credit card transactions is a step up on the sophistication ladder for a parent group. If you’re thinking of making the transition, here are the factors to consider.

How It Works
Nuts-and-bolts information on mobile app credit card processing, order form sales, and website payments.

How Much Will This Cost the PTO?
What it takes to get started, dealing with fees and bad transactions, and more.

Financial Controls and Best Practices
Good controls help protect your customers and parent group alike. Here’s what you need to know to minimize risk.

Where Do We Sign Up?
Everything you need to do once you’ve made the decision to go digital.

Other Credit Card Payment Options
An intro to merchant gateways and crowdfunding, plus a list of popular vendors.

Sample Forms
Templates for a credit card usage policy and a transaction form to customize for your group’s use.


Should Your PTO Accept Credit Cards?

It’s not surprising that accepting credit cards can significantly increase your income. Studies show that people tend to spend more money when they can use a credit card versus having to spend the cash they have on hand or writing a check.

It wasn’t too long ago that the only way for parent groups to accept credit cards was to go through the hassle of setting up a traditional merchant account and then pay hefty fees that often outweighed the benefits. But times have changed—it’s fairly simple now to get the convenience of accepting credit card payments through your website or Facebook page, or in person using a mobile device and free reader. And you don’t need an IT department to do it.

We’ve put together this guide to help you understand the benefits and risks, the how-tos, and the costs of credit card processing. The information will help you decide:

  • Whether accepting credit cards is right for your PTO

  • The basic fees you should expect to pay

  • What controls, policies, and procedures you should put in place if you move forward

As with all technology-related services, there can be rapid changes in the credit card processing industry. Do your due diligence and read the fine print before signing up with a vendor. If the ability to accept electronic payments will make it easier to run your group, it will be well worth the effort.

Still have questions? Call us at 800-644-3561; we’re here to help.