
The treasurer role can be a difficult position to fill. The good news is you don’t need to find someone with a financial or accounting background to be treasurer! We created this Treasurer’s Toolkit specifically for PTO and PTA leaders who don’t necessarily have experience handling budgets, bank accounts, and reports.
We’ll walk you through all the key financial steps of parent groups and everything you need to handle your parent group money correctly and keep accurate financial records. The toolkit includes tips on smart budgeting, instructions on how to create a treasurer’s report, a checklist of important monthly tasks, ready-to-use financial forms, customizable worksheets, and lots of other helpful tools and information.
Did you know that PTO Today Plus members get all our toolkits as part of their membership? If you’re a Plus member, you can download the complete Treasurer’s Toolkit right now. To learn more about Plus and all the benefits of membership, including access to all eight of our expert guides (retail value $332), visit PTOtoday.com/plus.
Price: $49.00
After your purchase is complete, you’ll receive instructions on how to download the toolkit.
CONTENTS
Chapter 1: The Treasurer’s Role Job Description Responsibilities Qualifications 9 Things Every Treasurer Should Know
Chapter 2: Getting Organized Review Your Banking Relationships
Chapter 3: Budgeting Creating a Budget for a New Parent Group Creating a Budget for an Established PTO
Chapter 4: Essential Financial Controls Keep Physical Control of Your Cash Require Two Signatures for Checks Maintain a Paper Trail Reconcile and Report Monthly Conduct an Annual Audit
Chapter 5: Ongoing Tasks Processing Transactions Updating the Transaction Log Reconciling the Checking Account Handling Bounced Checks Reporting to Your Group Record-keeping and Filing
Chapter 6: Annual Tasks Risk Assessment Checklist Year-End Financial Review State Reporting Requirements Annual Tax Information Return: IRS Form 990-EZ Other Year-End Tasks
Chapter 7: Tackling Your PTO Tax Return Which Form To File IRS Wants To Help Overview of Form 990-EZ Overview of Schedules A, G, and O
Chapter 8: Transitioning to a New Treasurer Recruitment Training
Appendix A: Annual Audit: A Key Tool Often Overlooked Who Does the Audit? When To Audit What the Auditor Does Making Things Easier The Auditor’s Report
Appendix B: Changing Banks: The Basics
Appendix C: Figuring Finances for New Events What Is a Cost Model? Building a Cost Model The Outcome
Also included:
- Treasurer’s Job Description and Duties
- Month-by-Month Treasurer’s Checklist
- Annual Budget Samples With Descriptions
- Budget Actual History Worksheet
- Budget Category Transaction Worksheet
- Budget Comparison Worksheet
- Budget Sample Categories Worksheet
- Proposed Budget Worksheet
- Cash Box Request Form
- Check Request Form
- Deposit Notice Form
- Deposit Split Form
- Miscellaneous Charge Form
- Reimbursement Request Form
- PTO Record-Retention Rules
- Treasurer Oral Report Outline
- Checking Account Reconciliation Worksheet
- Financial Activity Report
- Performance to Budget Report
- Returned Check Control Form
- Sample Bounced Check Letter
- Financial Risk Assessment Checklist
- Completed Samples for Form 990-EZ and Schedules A, G, O
- Line-by-Line Instructions for Form 990-EZ and Schedules A, G, O
- Chart: Where To Include Fundraiser Info on Form 990-EZ
- Treasurer Support for Form 990-EZ
- Annual Financial Review Worksheet
- Annual Financial Review Guidelines
- Volunteer Auditor Cover Letter
- Event Cost Model Template
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