PTO Meeting Toolkit

Meetings that are run well and kept short will build your parent group's reputation for being organized and effective. This guide is for anyone who prepares documents for meetings or presides over them, or for anyone who would like to know how to be a good meeting leader.

The toolkit walks through what it takes to present a meeting well, from tasks beforehand (such as putting together an agenda and publicizing the meeting), during (such as the order of business, how to take a vote, and dealing with challenging discussions), and after (getting the minutes in order). Helpful templates for common meeting documents are also included.

Did you know that PTO Today Plus members get all our toolkits as part of their membership? If you're a Plus member, you can download the complete Meeting Toolkit right now. To learn more about Plus and all the benefits of membership, including access to all eight of our expert guides (retail value $332), visit

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After your purchase is complete you’ll receive instructions on how to download the toolkit.


Section 1: Introduction
Section 2: Before the Meeting
Section 3: At the Meeting
Section 4: Keeping Order and Staying on Schedule
Section 5: Q&A and Best Practices
Appendix A: Robert's Rules: Sticky Situations
Appendix B: Public Speaking: Overcome the Jitters
Appendix C: Put Meetings in Perspective
Appendix D: Make Your First Meeting Count
Appendix E: Taking Meeting Minutes

Also included:

  • Monthly Meeting Announcements, August-June (English and Spanish)
  • Meeting Reminder Stickers Template
  • Meeting Agenda Sample and Template
  • Meeting Minutes Sample and Template
  • Conversation-Starters for PTO Meetings
  • Robert's Rules 101
  • Robert's Rules—Top 10 for Leaders


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