3 Tips To Make Your First Meeting a Success

The first PTO or PTA meeting is when a group introduces itself, welcomes families, encourages new volunteers, and set the tone for the school year.

Sounds like way too much to handle, especially if you are a new PTO leader. But, the truth is, when a group keeps things simple and is sincere when welcoming folks and asking for their help, then they’ve nailed it.

And the opposite is true: If a group gets caught up in presenting information, pushing its agenda, and talking way too long, then its first meeting will be, plan and simple, a dud.

So, consider these guidelines:

Say hello:
Score: You wear a name tag, walk up to people as they arrive, greet them, and have a short conversation.

Strike out: You create a leader cluster at the front of room while you wait for your attendees to assemble.

 

Make people comfortable:
Score: You sit with parents and try a fun ice breaker to help put everyone at ease.

Strike out: You and your fellow leaders sit at a head table and pass around an attendance sheet.

 

Provide helpful information:
Score:  You follow a simple agenda and explain things so newcomers will understand what your group’s priorities are.

Strike out: You talk at length and discuss issues using insider lingo as if everyone already knows what’s going on.

 

Help people get involved:
Score: You ask for help by clearly explaining what the volunteer assignment will entail and letting folks know you truly appreciate their assistance.

Strike out: You act like you’re doing the parents a favor by letting them work on a committee.

 

We have many resources on our site to help you with your first meeting. Here are just a few: