Hi lilmouse97,
Yes, you should get a copy to the board members to see before minutes are posted. By posting, you may put them on the website or otherwise make them available to your school community.
Here are some quick tips (pulled from an article on our site) for writing up the minutes:
Minutes should include four basic types of information:
Time, date, and location of the meeting.
The fact that proper prior notice of the meeting was given or that notice was waived by those attending the meeting.
Who was in attendance (names of board members or the approximate number of people attending) and whether a quorum was present.
The official actions taken by the meeting participants (motions made and approved or defeated).
Not required to be included in minutes are:
Names of those who make and second motions.
The vote (number voting for and against) for each motion.
Detail of the debate that occurred regarding each motion.
The full article, Meeting Minutes: Just the Facts, is here:
www.ptotoday.com/pto-today-articles/arti...nutes-just-the-facts
We have other really good tips for secretaries here:
How to Take Meeting Minutes:
www.ptotoday.com/pto-today-articles/arti...take-meeting-minutes
What Every Secretary Should Know:
www.ptotoday.com/pto-today-articles/arti...ecretary-should-know
Also, here's a great resource from our File Exchange: An outline for meeting meetings that your can download and use as a template:
www.ptotoday.com/filesharing/document/98...ting-minutes-outline
Good luck!
Rose C.
Community Manager
I typed up the meeting minutes in outline form and then e-mailed them to all 'board' members, the school principal and school secretary. Do your meeting minutes gets posted on a school website? You could look to see if there are old minutes on there you could use as a guide, or look at other schools minutes for the same general idea. I wish you luck! 