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PTO Debit Card Policy-Anyone?

12 years 6 months ago #130457 by mommytlc
I really want our group to get one as well. I get so tired of waiting for our treasurer to give me checks to pay for things. We took our volunteers out to eat in January, and I had a check to pay for everything. Quite to my surprise they wouldn't even accept the check. Luckily, our PTO Vice President had her debit card on her. Having a debit card would have eliminated an embarassing situation. I think it would make life alot easier.
12 years 6 months ago #130475 by TreasurerMom
I was kind of surprised to see so many PTOs use them.

I can't ever foresee that I would be in favor of our PTO having one. I don't even use my own personal debit card for online purchases. When I was with a co-op preschool we were advised by an auditor to not even have a credit card.

We've never had anything that urgent that couldn't be arranged in advance, and if I am forewarned, I can turn around a reimbursement check the same day as a purchase.

For that matter, we would never be using PTO funds to pay for lunch for volunteers either.
12 years 6 months ago #130491 by OntheGoPTO
We live in a very rural area with trips to get PTO Afterschool art supplies requiring driving an hour to 1 1/2 hours to get to AC Moore/Michaels/Target. That's just a recent example. Many online companies also offer discounts if you buy online with a credit card instead of sending a check or setting up an account with them. I feel pretty confident ordering online using a debit card or credit card as I've been shopping online for about 13 years now and have never had a problem.

To help eliminate problems, one thing we will be working into the Debit Card policy is a daily spending limit set up by the bank. I REALLY appreciate everyone's input - pros and cons. Thanks!
12 years 6 months ago #130492 by OntheGoPTO
For our volunteer appreciation event this year, we are treating them to Volunteers Night Out at a local restaurant instead of purchasing token gifts. The debit card will come in handy when it's time to pay the bill.
12 years 6 months ago #130586 by WFS
Replied by WFS on topic PTO Debit Card Policy-Anyone?
Society is changing too rapidly and we've had money missing from refreshment stands. So our PTO wouldn't get a debit card. Any purchases that we make on line, we request to be billed. When they know you are a school or PTO, they have no problem in billing and then the Treasurer takes care of it. Cash advances from the Treasurer would need the same arrangements as meeting the President at the ATM. So we are playing it safe and keeping the money on close watch. If a place doesn't take checks, usually someone just puts the bill on their credit card (someone that gets rewards points, miles or GM credits) and then gets reimbursed.

Making a positive difference one project at a time <img src=images/smilies/smile.gif>
12 years 6 months ago #130667 by imaptonut
Debit cards make me nervous. I think they make it too easy to spend money impulsively. I think they make more work for the treasurer, who may have to constantly remind the user(s) to hand in their receipts. JMHO.

http://www.azcentral.com/12news/news/articles/ptafraud0403-CR.html
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