Question: Need advice on financial culpability

Here is my situation. I am the Treasurer for my PTO. The problem I am having is the Chairperson for the school yearbooks took the invoice from the PTO mailbox at school and has made to attempt to get the invoice to me. I have emailed her several times, suggesting that I can stop by her house and pick it up, she can mail/email/fax the invoice to me, etc. I get an occasional response saying that she will take care of it soon, but that's it. According to our bylaws, our fiscal year ended June 30th and the bylaws state that any reimbursement requests, etc received after the fiscal year end will not be paid. So does that make the Chairperson responsible for paying the invoice, or do I still need to pay the invoice?

Asked by XxoDJoxX



Community Advice

Parttimeparli writes:
This is not a reimbursement- it's a bill. Pay it.

Advice from PTO Today

Rose H writes:
Good point, parttimeparli!

How about directly contacting the yearbook company and getting the invoice to pay it? You don't want to get into a situation where your payment is way overdue.

The issue of why this chairperson isn't contacting you is a separate one and probably deserves a follow up as well. It's a little odd this person would behave that way. Maybe worth reviewing with volunteers how bills are paid, procedures etc. at the start of this new school year.

Good luck!

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