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Ultimate Donation List

9 years 4 months ago #166943 by fundraiser mom
Replied by fundraiser mom on topic Ultimate Donation List
Re: obtaining flag from state legislators - I wonder if those states offering this for "free" are less densely populated than where I live (Long Island) - we'd have to pay for the flags if I recall correctly when I looked into this over the summer.

Also wondering if anybody heard back from winners of the Atlantis Casino & Spa donation from Reno, NV regarding their experience at the Resort? Debating whether or not to contact them given the distance from where I live. Still, for a 2-night package, a person could use some air miles and then purchase a few additional nights on their own...
9 years 4 months ago #166942 by Rose H
Replied by Rose H on topic Ultimate Donation List
Good suggestion: Definitely worth reaching out to national companies, but don't forget the local ones. They are often very helpful!


It's cool to get these big company donations, but the best response you will get from your local community. These just take time and people. Lots of restuarants will respond to a letter, but many you need to walk in and ask.
You need volunteers to go get these! That's the hard part. You can send letters then follow up with a phone call, or stop in when you're out and about.

We also have each class chip in 10-20 and pick a theme basket, that way we have several really decent basket/prizes. Everyone always comes up with creative gift ideas. We also encourage all families to participate by acquiring donations.

Contact all of your local, state and federal legislators. We got a whole Washington DC tour package from one last year and an American Flag that has been flown over the white house as well.

We give an assortment of non dollar amount prizes too, like front row seats to the spring and next year's Christmas program. Each of the teachers gives a lunch with a student, we give things like permission to chew gum in class one day, be the secretary's helper for 20 minutes, extra 10 minutes of recess for your class, the local fire and police give a ride in their vehicles,

We also offered last year the option to give a direct financial contribution and get their name posted for the night. This was nice as it gave us a little money to purchase a few cool gifts to fill in the blanks. This was a way to hit industrial businesses that didn't really have a product to donate in a basket/gift card type.

Just some ideas that may be helpful to others.
9 years 4 months ago #166941 by Rose H
Replied by Rose H on topic Ultimate Donation List
Tracking and managing your lists of donors isn't always easy. Here's a suggestion from a community member:


Melissa,
We use google docs (GOOGLE DRIVE) o create a master list that everyone can see. You have one administrator and then add everyone's email address. We also created a timeline on there so we can keep track of what we have to do. Hats off to everyone who does an auction/raffle. It is the most time consuming job out there but it is so exciting when you get a "yes" or my son comes home with mail for me from school.
9 years 4 months ago #166940 by Rose H
Replied by Rose H on topic Ultimate Donation List
Childrens' authors some have had luck with:


Eric Carle
PO Box 485
North Hampton MA 01060

This email address is being protected from spambots. You need JavaScript enabled to view it.

Hyperion Books for Children
Attn: Mo Willems
114 5th Ave
New York, NY 10011
9 years 4 months ago - 6 years 2 months ago #166939 by Rose H
Replied by Rose H on topic Ultimate Donation List
Some links to resources we have on our site to help you with requesting auction donations and with auction planning:

www.ptotoday.com/filesharing/document/10...ion-request-letter-1

www.ptotoday.com/filesharing/document/10...ion-request-letter-2

If you need help with planning your event, we have lots of articles on the site that are helpful. Here are some links:

Auction Action Plan
www.ptotoday.com/pto-today-articles/arti...-auction-action-plan

Auctions: Make Them Fun and Festive
www.ptotoday.com/pto-today-articles/arti...them-fun-and-festive

Auction Planning FAQs
www.ptotoday.com/pto-today-articles/arti...uction-planning-faqs


Good luck!

Rose C.
Community Manager
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