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Budget Category Transaction Worksheet
Groups with spending histories can use copies of this form to analyze spending and identify budget categories before setting up a new budget. List check register transactions on copies of the worksheet, divided by category. After the analysis is complete, each worksheet will become a category in the new budget. From the Treasurer's Toolkit.
Members only 
Volunteer Auditor Cover Letter
This customizable letter gets sent to someone who has volunteered to conduct an annual financial review or audit for your PTO or PTA. It outlines the financial review process and should be sent along with the Annual Financial Review Guidelines. From the Tax Return Toolkit.
Financial Risk Assessment Checklist
A yearly checklist to help your PTO executive board assess the group’s financial security. Over time, the goal is to have each item on the list rated low risk rather than high risk. Learn more about managing school parent group finances in the Treasurer's Toolkit and the Leader's Toolkit.
Downloads: 4636 Hot!
Distribution of PTO Funds - General Policy
Bulleted list of general policies for PTO funds
Downloads: 15139 Hot!
Committee Budget Form
Budget Projection form for committees - all fields can be customized
Downloads: 13793 Hot!
Cash Box Form - Detailed
Detailed cash box form - broken down by denomination.
Downloads: 14650 Hot!
PTO Today: Credit Card Vendor Fee Calculator
Interactive spreadsheet for estimating charges.
Downloads: 2286 Hot!
Bounced Check Letter
A customizable letter to send after a check to the parent group bounces; use it with the Returned Check Control Form to keep a detailed record that supports your budget. From the Treasurer's Toolkit.
Downloads: 20272 Hot!
PTO Treasurer Job Description and Duties
A comprehensive example of a treasurer's duties and key characteristics of the job.
Downloads: 46592 Hot!
PTO Today: Reimbursement Request Form (completed sample)
Completed example of the customizable Reimbursement Request form from the Treasurer's Toolkit.
Downloads: 5905 Hot!
PTO Today: Reimbursement Request Form
A reproducible, customizable form that members can use to request reimbursement for out-of-pocket expenses. (See updated Reimbursement Request Form in Excel format instead.)
Downloads: 30748 Hot!
Returned Check Control Form
Form to track the status of a personal check to the parent group that bounces because of insufficient funds. This form is for your PTO's records and supports your financial activity when you have to send a Bounced Check Letter. From the Treasurer's Toolkit.
Downloads: 8379 Hot!
PTO Today: Deposit Notice Form
Customizable form for detailing cash and checks included in a given bank deposit. (See updated Deposit Notice Form in Excel format instead.)
Downloads: 16281 Hot!
PTO Today: Check Request Form
Customizable form for checks needed to pay reimbursements and bills. (See updated Check Request Form in Excel format instead.)
PTO Today: Cash Box Request Form (completed sample)
Completed version of the blank Cash Box Request form from the Treasurer's Toolkit.
Downloads: 2756 Hot!
PTO Today: Cash Box Request Form
A blank form that can be photocopied and used to keep track of committee chair requests for money to have on hand at an event. (See updated Cash Box Request Form in Excel format instead.)
Downloads: 9605 Hot!
Annual Financial Review Guidelines (Word)
Step-by-step instructions for conducting an annual audit of your PTA or PTO; use it along with the Annual Financial Review Worksheet Template to help your volunteer auditor reconcile income and expenses for the year. The guidelines and worksheet can be accompanied by the Volunteer Auditor Cover Letter. From the Tax Return Toolkit.
Downloads: 18854 Hot!
PTO Today: Nonprofit Donation Receipt
Use this blank form for community members who make donations to your group if it's registered as a tax-exempt charity. Customizable with your group's name and EIN. (Plus Members: Download the updated and fully editable Nonprofit Donation Receipt form in Excel format instead.)
Downloads: 32931 Hot!
PTO Today: Committee Chair Tips From the Treasurer
Customizable form for the treasurer to share with committee leaders.
Downloads: 8197 Hot!
