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PTO Today: Tax Return Toolkit
This comprehensive guide for school parent groups will help the treasurer or other key volunteer with completing the annual information returns for the IRS accurately. The toolkit includes general guidance as well as line-by-line descriptions and completed samples. See the Tax Return Toolkit contents list for more information.
Members only 
Annual Financial Review Worksheet Template
Provide this worksheet along with the Annual Financial Review Guidelines to help your volunteer auditor conduct a thorough audit of your parent group's finances each year. From the Tax Return Toolkit.
Downloads: 12113 Hot!
PTO Treasurer Month-by-Month Checklist
Year-round list of tasks for parent group treasurers, divided by month. Add your own tasks, too! From the Treasurer's Toolkit.
Nonprofit Donation Receipt (Excel)
A fully editable and customizable spreadsheet form to provide to community members who make donations to your federally recognized 501(c)(3) tax-exempt group. Formatted with space to fill in your group's name, EIN, and event details as well as other details related to the donation received.
Check Request Form (Excel)
A fully editable and customizable spreadsheet form for checks needed to pay reimbursements and bills. Volunteers only need to complete the shaded areas. Part of the Treasurer's Toolkit.
Deposit Split Form (Excel)
If you'll be depositing money that will be allocated to several categories in your budget, make record-keeping easier by using this fully editable and customizable spreadsheet form. It also makes it easier to verify the total cash count for a single bank deposit when the money is coming from several sources. Formulas are already filled in, so volunteers only need to complete the shaded areas. From the Treasurer's Toolkit.
Miscellaneous Charge Form (Excel)
A fully editable and customizable spreadsheet form to to record all non-check transactions that take money from your account. Examples include paying for a new box of checks, bounced check fees, and monthly bank account service fees. Because these charges are often known before they show up in your account, this form can also notify your group of upcoming financial activity. Volunteers only need to complete the shaded areas. From the Treasurer's Toolkit.
Cash Box Request Form (Excel)
A fully editable and customizable spreadsheet form to keep track of committee chair requests for money to have on hand at an event. Formulas are already filled in, so volunteers only need to complete the shaded areas. From the Treasurer's Toolkit.
Downloads: 9701 Hot!
Deposit Notice Form (Excel)
A fully editable and customizable spreadsheet form for detailing cash and checks included in a given bank deposit. Formulas are already filled in, so volunteers only need to complete the shaded areas. From the Treasurer's Toolkit.
Downloads: 12054 Hot!
Reimbursement Request Form (Excel)
A fully editable and customizable spreadsheet form that members can use to request reimbursement for out-of-pocket expenses. Volunteers complete the shaded areas. From the Treasurer's Toolkit.
Downloads: 19575 Hot!
Sample Performance to Budget Report
A comparison of a parent group's planned budget to actual income and expenses. Use this sample as a reference when creating your own performance to budget report. Get an editable Performance to Budget Report as an Excel file in the Treasurer's Toolkit (available for purchase or free to Plus members).
Downloads: 17752 Hot!
Reimbursement Request Form
Form we use for reimbursement requests. We have fit two of the same form on one page so we can save paper. We do use quite a few of these forms throughout the year.
Downloads: 15106 Hot!
Booster Club or PTO Treasurer's Report: Income and Expenses and Budget vs. Actual
A one-page Treasurer's Report with a starting balance, plus monthly income minus monthly expenses, plus a year-to-date actual compared to budget. Ther
Downloads: 53708 Hot!
Money Count Worksheet and Cash Receipts Form
Do your policies require two signatures when counting the proceeds of a fundraiser? This form has a place for two signatures for the beginning bank, t
Downloads: 23700 Hot!
DEPOSIT NOTICE
THIS IS FORMATTED OFF YOUR PDF FILE. I SUBMITTED IN EXCEL TO ALLOW USER TO INPUT DATA AND PRINT.
Downloads: 5869 Hot!
Monetary policies/procedures
Monetary policies and procedures for a parent group, with sample forms. In Microsoft Word format so it can be edited/easily customized. Covers money
Downloads: 10359 Hot!
Annual Financial Review Guidelines (PDF)
PDF version of the step-by-step instructions for conducting an annual audit of your PTA or PTO, including a worksheet on the second page to help the volunteer auditor reconcile income and expenses for the year. (Fully editable Word version of these guidelines also available.) The guidelines and worksheet can be accompanied by the Volunteer Auditor Cover Letter. More information on annual audits can be found in the Treasurer's Toolkit.
Sample Cash Receipt Voucher
This is a form that is required to be turned in with any funds collected and turned in to the Treasurer.
Downloads: 14813 Hot!
