PTO Today: IRS Form 990-EZ Line-by-Line Description

PTO Today: IRS Form 990-EZ Line-by-Line Description

Detailed explanations for a typical K-8 school parent group filling out IRS Form 990-EZ. More about Form 990-EZ is in the Treasurer's Toolkit. The latest versions and instructions for all IRS forms should be downloaded from the IRS website.
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PTO Today: IRS Schedule A Completed Sample

PTO Today: IRS Schedule A Completed Sample

The 2017-18 tax year version of Schedule A, filled in to reflect a typical K-8 school parent group. This completed sample supplements the IRS Form 990-EZ Completed Sample. More about Form 990-EZ, Schedule A, and this completed sample are in the Treasurer's Toolkit; the Toolkit also includes a Schedule A Line-by-Line Description. The latest versions and instructions for all IRS forms should be downloaded from the IRS website.
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PTO Today: IRS Form 990-EZ Completed Sample

PTO Today: IRS Form 990-EZ Completed Sample

The 2017-18 tax year version of Form 990-EZ from the IRS, filled in to reflect a typical K-8 school parent group. This form is a review of one complete financial year and is often used in conjunction with Schedule A and Schedule G. More information about Form 990-EZ and this completed sample can be found in the PTO Treasurer's Toolkit, which also includes a Form 990-EZ Line-by-Line Description. The latest versions and instructions for all IRS forms should be downloaded from the IRS website.
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Performance to Budget Report

Performance to Budget Report

Recommended outline of a monthly report showing the effect of all spending and income for the month on the actual budget categories. It answers questions such as “Did we make more money than planned on the fall fundraiser?” and “Do we have any extra money to replace the movie screen?” (The Treasurer Oral Report Outline can tell you how to present the information from this report at a meeting.) Use it in conjunction with the monthly Financial Activity Report for a complete picture of the parent group's finances. From the Treasurer's Toolkit.
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Financial Activity Report

Financial Activity Report

Sample listing of all financial transactions for the month and how they affect the bottom-line balance. The report is shared with the executive board only and includes all checks written, all deposits made, and any other transactions such as electronic debits for monthly fees. This is the recommended layout to use for a monthly treasurer’s report, according to Robert’s Rules of Order, and should be used in conjunction with the monthly Performance to Budget Report. From the Treasurer's Toolkit.
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Checking Account Reconciliation Worksheet

Checking Account Reconciliation Worksheet

An example of a typical form to reconcile recorded income and expenses against the monthly bank statement. From the Treasurer's Toolkit.
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Proposed Budget Worksheet

Proposed Budget Worksheet

The last step in the budget planning process: After crunching the numbers on other budgeting worksheets, transfer your proposed categories and budget figures to this form to finalize the budget and present it to your fellow board members. From the Treasurer's Toolkit.
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Budget Comparison Worksheet

Budget Comparison Worksheet

Compare financial activity over several years to refine your group's budget. List the income and expense categories from your existing budget, then insert the actual amount of money spent or raised by the end of each year. From the Treasurer's Toolkit.
Downloads: 360 plus iconMembers only ?
Budget Actual History Worksheet

Budget Actual History Worksheet

After using Budget Category Transaction Worksheets, transfer the categories and total amounts to this worksheet to calculate the difference between Total Income and Total Expenses. From the Treasurer's Toolkit.
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Budget Sample Categories Worksheet

Budget Sample Categories Worksheet

A starter list of categories that can be used when setting up a new budget. There's no right or wrong number or name for budget categories; these are just some examples to start with. From the Treasurer's Toolkit.
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Budget Category Transaction Worksheet

Budget Category Transaction Worksheet

Groups with spending histories can use copies of this form to analyze spending and identify budget categories before setting up a new budget. List check register transactions on copies of the worksheet, divided by category. After the analysis is complete, each worksheet will become a category in the new budget. From the Treasurer's Toolkit.
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Volunteer Auditor Cover Letter

Volunteer Auditor Cover Letter

This customizable letter gets sent to someone who has volunteered to conduct an annual financial review or audit for your PTO or PTA. It outlines the financial review process and should be sent along with the Annual Financial Review Guidelines. From the Treasurer's Toolkit.
Downloads: 999 Hot! plus iconMembers only ?
Financial Risk Assessment Checklist

Financial Risk Assessment Checklist

A yearly checklist to help your PTO executive board assess the group’s financial security. Over time, the goal is to have each item on the list rated low risk rather than high risk. Learn more about managing school parent group finances in the Treasurer's Toolkit and the Leader's Toolkit.
Downloads: 4000 Hot!
Bounced Check Letter

Bounced Check Letter

A customizable letter to send after a check to the parent group bounces; use it with the Returned Check Control Form to keep a detailed record that supports your budget. From the Treasurer's Toolkit.
Downloads: 18621 Hot!
PTO Treasurer Job Description and Duties

PTO Treasurer Job Description and Duties

A comprehensive example of a treasurer's duties and key characteristics of the job.
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Returned Check Control Form

Returned Check Control Form

Form to track the status of a personal check to the parent group that bounces because of insufficient funds. This form is for your PTO's records and supports your financial activity when you have to send a Bounced Check Letter. From the Treasurer's Toolkit.
Downloads: 7912 Hot!
Annual Financial Review Guidelines (Word)

Annual Financial Review Guidelines (Word)

Step-by-step instructions for conducting an annual audit of your PTA or PTO; use it along with the Annual Financial Review Worksheet Template to help your volunteer auditor reconcile income and expenses for the year. The guidelines and worksheet can be accompanied by the Volunteer Auditor Cover Letter. From the Treasurer's Toolkit.
Downloads: 16278 Hot!
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